Session Chair Instructions

On-site Sessions

  • Proceed as normal.
  • You room coordinator will give you your printed session sheets a the start of the session with abstracts and presenter bios (if provided by the presenter).
  • The room coordinator will manage the report sheet (presenter sign-off after presentation).
  • You are responsible for:
    • Introducing the session
    • Introducing each speaker
    • Keeping to time
      • Presentations should start at the scheduled time (not before), even if the previous presenter finishes early.
      • In case of “no show”, the session chair should call a break until then next scheduled presentation time.
    • Prompting questions
    • Thanking the speaker
  • The session will be broadcast live via zoom. Zoom questions will come via audio.

On-line Session

  • Enter the appropriate zoom room at least 10 minutes before your session
  • Rename yourself for zoom to
    • session_CHAIR_your_name
    • e.g. CS3-I_CHAIR_Myeongha_Hwang
  • Access the on-line program here to get details of the papers in your session, the abstracts and the speaker bios.
  • At the start of the session the room coordinator will enable your mic.
  • Introduce the speaker as normal.
  • The room coordiantor will then enable the presenters mic and allow them to share their screen.
  • You are responsible for:
    • Introducing the session
    • Introducing each speaker
    • Keeping to time
      • Presentations should start at the scheduled time (not before), even if the previous presenter finishes early.
      • In case of “no show”, the session chair should call a break until then next scheduled presentation time.
    • Prompting questions
    • Thanking the speaker
  • The session will be broadcast live via zoom.
  • Zoom questions will come via or via voice.
    • Participants are muted until they raise their zoom hand and are enabled by the room coordinator.
  • The room coordinator will disable the previous presenters mic and screen share after you have thanked them.
  • The room coordinator will enable the new presenters mic and screen share when you introduce them.
  • The room coordinator will manage the session sheets and report sheets.
  • The room coordinator is responsible for the report sheets